Privacy Policy
Who are we ?
HEART LEADERSHIP UNIVERSITY, a registered association whose headquarters are located at Chemin De Vachères Lieu-dit Bel Air, 04110 Reillanne (hereinafter “HLU”) is the data controller for the purposes described below.
Purposes and legal basis:
The table below summarizes the purposes for which HLU processes your personal data:
Purposes of the processing | Legal basis |
Managing contact requests | Notre intérêt légitime (répondre à vos demandes et mieux vous connaître) |
External communication regarding HLU activities | Our legitimate interest (promoting our journey) or your consent when required by law |
Managing the “From Heart to Action” Programm | The implementation of our relationship or our legitimate interest in data that exceeds what is strictly necessary for the performance of our contractual relationship (offering a suitable path) |
Registration and participation management | Our legitimate interest |
Management of agreements related to the implementation of the “From the Heart to Action” pathway, including the management and monitoring of invoices and payments | The implementation of our relationships |
Managing relationships with external stakeholders | The implementation of our relationship or our legitimate interest in data that exceeds what is strictly necessary for the performance of contractual measures |
Animation of the alumni network | Our legitimate interest (better understanding participants’ expectations) or your consent if required by law |
Management of donations received | The implementation of our relationships |
Conducting satisfaction surveys and polls | Our legitimate interest (better understanding participants’ expectations) or your consent if required by law |
Image rights form management | The implementation of our relationships |
Complaints management | Our legitimate interest (defending our interests) |
Website traffic measurement | Our legitimate interest or your consent if required by law |
Interest tracking via cookies | Your consent
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What data do we process?
In general, the data that is processed includes identification data (name, surname, contact details, structure), data entered in the content of your contact request, as well as data relating to your areas of interest, payment of registration fees and outstanding payments, your journey, and your donations.
Information collected by HLU that is essential to fulfill the aforementioned purposes is identified by an asterisk on the collection forms. If you do not complete these required fields, HLU may not be able to provide the service in question.
Your data is collected directly by HLU or may have been transmitted to us by our partners.
Who has access to your data?
Within HLU, the personal data processed is primarily accessible to staff responsible for operations, communication, and information systems security.
Outside of HLU, your data may be shared:
- To IT service providers (external providers for IT maintenance purposes, for example)
- To subcontractors involved in external communication (routing, etc.)
- To the members of the Scientific Council
- To the financial partners
- To HLU’s institutional partners responsible for research, fundraising, etc.
- To the participants in the program
Subcontractors acting on HLU’s instructions will be required to implement appropriate safeguards.
If some of HLU’s partners are located in countries whose regulations do not necessarily offer the same level of protection as those of the Member States of the European Union, HLU will ensure that these transfers are carried out in accordance with the provisions imposed by French regulations (such as the implementation of contractual clauses adopted by the European Commission). You can contact contact@hluniv.org for more information on these topics and a copy of the relevant documents.
How long do we keep your data?
The personal data processed by HLU is stored in accordance with data protection regulations and for the periods stipulated by law.
For example:
- Data relating to the management of agreements linked to the implementation of the program are kept for the entire duration of the agreement plus 5 years.
- les données relatives aux personnes intéressées par le parcours sont conservées pendant 3 ans à compter du dernier contact.
Your rights:
- You have the right to request access to your personal data.
- You have the right to request the correction of your personal data.
- You have the right to request the restriction of the processing of your personal data, (i) if you contest the accuracy of your data during the period enabling us to verify its accuracy, (ii) if you consider that we are processing your data unlawfully and you require a restriction of its use rather than its erasure, (iii) if we no longer need his/her data for the purposes referred to above, but that data is still necessary for the establishment, exercise or defence of his/her legal rights, (iv) in the event of exercising its right to object during the verification period concerning whether the legitimate grounds we are pursuing prevail over its own.
- You have the right to request the deletion of your personal data.
- You have the right to request, at any time, to exercise your right to object to the processing carried out for reasons relating to your particular situation.
- You also have the right to object, at any time and without giving a reason, to external communication
- You have the right to exercise the right to data portability, which gives you the right to obtain a copy of the personal data concerning you or to transfer it to a third party in a structured, commonly used and machine-readable format.
- You also have the right not to be subject to a decision based solely on automated processing which produces legal effects concerning you or significantly affects you.
- You have the right to withdraw your consent at any time where the processing of your data is based on consent.
- You also have the right to make instructions regarding the retention, erasure and communication of your personal data after your death.
These rights can be exercised at any time by sending an email to contact@heartleadershipuniversity.org or a letter to the following address: Heart Leadership University – Chemin de Vachères – Lieu dit Bel Air 04110 Reillanne – France
You can also lodge any complaint with the National Commission for Information Technology and Freedoms (CNIL). Further information is available on its website www.cnil.fr.